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It’s time to find your Shenandoah home for next year! The Housing Lottery is open to all returning residential students. Make sure you carefully read this information.
WHO NEEDS TO PARTICIPATE IN THE LOTTERY?
• all current first-year students who are returning to Shenandoah in August 2014
• any current residential students who want to live on campus next year
HOW DOES THE HOUSING LOTTERY WORK?
The Housing Lottery is open to all returning residential students. All students who want to live on campus must fill out the required application forms and pay a $100 deposit.
Lottery numbers are assigned to students based on the class rank at the time of the lottery and the date housing applications/deposits were received. (Credits currently being attempted are not counted toward class rank.)
Students will receive Room Reservation cards via campus mail by 4:30 p.m. Friday, April 11. Room Reservation cards will tell you what time to report to the Housing Lottery – Monday, April 28, in the Brandt Student Center Ferrari Room – where you will pick your room with your prospective roommate. Both roommates must be present to sign up for a room, and both roommates need to pay the deposit between March 3 and April 4. If one roommate cannot attend the lottery, the other roommate must give a signed Roommate Proxy Form to the Office of Residence Life at the lottery. If both roommates are unable to attend the Housing Lottery, a designated person can be chosen to select a room for the absent roommates after the Roommate Proxy Form is approved by the Residence Life.
HOUSING LOTTERY SELECTION PROCESS RULES
In order to participate in the Housing Lottery, you must:
• Pay a $100 housing deposit between Monday, March 3, and Friday, April 5, at the Business Office or online through WedAdvisor. (Log in to WebAdvisor, click “current student,” click “make a payment” and view “account activity” link. Follow instructions. You can check if your deposit went through on the “account activity” page under “fall 2014” or by contacting the Business Office.
• Fill out the housing contract – Housing Contract–on the same day you pay your deposit.
• You cannot participate in the initial Housing Lottery if you do not submit all required information by Friday, April 4, even if your intended roommate has met the deadline. If you do not submit all required information, you will be placed on a waiting list and will be assigned a room and roommate by Residence Life as rooms become available.
WHAT IF I WANT TO KEEP MY SAME ROOM?
If you want to keep the same room for next year (“squat”), you must pay the $100 deposit by April 4, and request to squat on the Housing Contract. The number of rooms that can be squatted is limited and, as a result, the approval process is by a first-come, first-served basis. Priority will be given to students in the order that their forms and deposits were received.
Please know that not all students are able to squat rooms. In order to squat a room, one of the following must be true:
• both squatters are current residents of the desired room
• one squatter is a current resident of the squatted room and will pull in a new roommate with their current roommate’s permission
• you are a returning residential student currently in Edwards, Romine or East Campus Commons
WHAT IF I WANT A SINGLE ROOM?
Single rooms are only available in Romine, Edwards and East Campus Commons to non-traditional (students over the age of 25), doctoral and graduate students. Only students currently in designated single rooms in Romine, Edwards or East Campus Commons may “squat” their rooms for 2014-15. If additional single rooms are available, priority will go to rising seniors first, then rising juniors. There is an additional $550 per semester charge for single rooms.
You will receive a single-room eligibility notice in your campus mailbox by Friday, April 11. Eligible students are invited to participate in the Single Room Lottery on Monday, April 28. The Single Room Lottery card is yellow. (If you applied for a single room and received a blue lottery card, this means not enough single rooms are available for you. Therefore, you need to go through the regular Housing Lottery with a roommate on Monday April 28.
SOLENBERGER HALL IN DOWNTOWN WINCHESTER
The downtown apartments are open to students who will be 21-years-old or older on the first day of classes (Aug. 25, 2014), with priority given to graduate students. Students are selected for Solenberger based on their Service Outreach Plans. This is the individual student’s community service plan that includes 10 hours of community service during each semester. All students applying for Solenberger need to request an application after March 15, when available spaces for 2014-15 are known. Contact email@example.com after March 15.
WHAT IF I WANT TO LIVE OFF CAMPUS?
First- and second-year students are required to live on campus, and all current first-year students are required to participate in the Housing Lottery. However, all other students are permitted to move off campus. (Students who are required to live on campus but do not attend the Housing Lottery will be assigned a room and billed room and board charges.)
IMPORTANT DATES TO REMEMBER
Monday, March 3: deposits are now accepted
Friday, April 4: deadline for deposits and housing forms
Wednesday, April 11: lottery numbers are in campus mailboxes
Monday, April 28: Single Room Lottery
Monday, April 28: Regular Housing Lottery
I HAVE MORE QUESTIONS
Questions regarding housing deposits should be directed to the Business Office, located in the Wilkins Building, at (540) 665-4514 or firstname.lastname@example.org.
Questions regarding residence halls, room assignments and the Housing Lottery should be directed to Assistant Director of Residence Life Sherri Snyder Greenaway in Cooley Hall, Room 214, (540) 665-4611 or email@example.com.
The residence halls will CLOSE promptly at 7pm on Friday, March 7 and OPEN again Sunday, March 16, at noon. Exceptions will be made for those students with classes that meet through the 7pm Friday closing time. Please inform Residence Life if you need to stay past the deadline by 3pm Tuesday, March 3.
Before you leave for break please make sure to do the following:
1. Close and lock your windows
2. Empty all trash from your room
3. Turn off all lights
4. Students in UI, Edwards, Romine, and Parker must leave their heat unit running
5. Shut and lock your door
Students who are unable to find other housing and need to remain on campus MUST do the following by Tuesday, March 3 at 3pm (after the deadline the fee is $50):
(1) Pay a $25 flat fee at the Business Office for staying on campus for the duration of break (the fee will increase to $50 after Tuesday, March 3 at 3pm)
(2) Bring the receipt from the Business Office to the Residence Life Office to show evidence of payment
Students who are required to be on campus for classes, student teaching, or athletic practices or games over the break are exempt from the fee. However, if you fall into one of these exempt categories, the Residence Life Office will need confirmation from a faculty member, coach, or supervisor. Residence Life will already have confirmation from athletic coaches.
Residence Life will run several shuttles (for residential students) to Dulles Airport and Vienna train station for students who need transportation. Space is limited on each shuttle and is not guaranteed. Students wishing to use the shuttle will need to sign up in person in Residence Life (Cooley 216). Students can sign up beginning Wednesday, February 12 at 9am. Students will need to pay a $15 shuttle fee (each way), within 24 hours of confirming their seat on the shuttle.
Friday March 7
Shuttle 1: will depart SU at 1pm, stopping at Dulles Airport, then Vienna Train Station.
Shuttle 2: will depart SU at 4pm, stopping at Dulles Airport, then Vienna Train Station.
Sunday March 16
Shuttle 3: will pick up at Dulles Airport at 1pm, then Vienna Train Station before returning to SU.
Shuttle 4: will pick up at Dulles Airport at 7pm, then Vienna Train Station before returning to SU.
For those who will be on campus, please be aware of the following:
- Students staying over break are not permitted to have overnight guests during break.
- The Allen Dining Hall will not be scanning ID cards after lunch on Friday, March 7. This will be the last meal offered before the break officially starts.
- The first meal plan meal after Spring Break will be breakfast on Monday, March 17. Please keep this in consideration when you return to the halls.
- Flex Dollars can still be used at off campus locations during break.
Please be aware that Security will be coming through the halls. Any student found in the residence halls who has not been approved for Spring Break will be fined in addition to disciplinary action and possible removal from the residence halls. Please remember to carry your ID Cards with you at all times over the break.
Have a Great Break!